Tools I Use To Run My Photobooth Business

**I only recommend products I would use myself. All opinions expressed here are my own. This post may contain affiliate links and I may earn a small commission, at no extra cost to you. Read my full privacy policy here

Running the behind the scenes of a photobooth business is no joke. These are the softwares I use to make sure my business is running seamlessly behind the scenes.

Dubsado

My Client Relationship Manager (or CRM). This tool had streamlined my whole business. My contact form, Proposals, Contract, Invoices, and Questionnaires all run through this systems. And better yet, it’s all automated.

YES AUTOMATED. When a client reaches our via the contact form on our set, this automatically get a “we will be in touch email” on the back end of my CRM I just approve that we have the date open and send them a customized proposal in ONE CLICK. From they they can go in choose their package and add ons, sign the contract, and make their deposits in under a minute. THEN my system will automatically send them a welcome email with access to all their documents.

Want to see a walk through of my 3 main workflows? Get that walkthrough here.

Slack

This is how I communicate with my Online Business Manager (VA, Executive assistant, there are a lot of job titles for this position). Here we talk about anything business related and have different “channels” based on the topic. This makes things easily searchable!

Connect Teams

We implemented this just a few months for event scheduling and communication with any attendants, this software is 12/10 and I cant believe I didn’t jump in here sooner.

My team can claim shifts, see all the details, message one another, and we even have a “support page” with walkthroughs for all our setups and software so attendants can easily access onsite at events if needed!

Pic-Time

I deliver all our Print booth digital images through this Pic-Time. This is an online photo gallery that many professional photographer use to deliver files to clients. It’s a beautiful interface where they can see all their images (we organize them by individual photos and template), download images, share with friends and family, and even purchase things like albums, calendars, canvas, and prints on high quality paper. The best part, is all the sales from physical products are completely automated, I don’t touch a thing.

All my Selfie Station packages, have their galleries delivered directly though the live microsite included within Snappic.

Showit

My favorite website builder. I host my site on Hostgator, and Showit has a great walk through and support to get everything connected when you are ready to go live.

Showit makes it easy to drag and drop features to design your perfect website. They also have a template shop with a variety of free templates, or you can invest a bit more for some beautiful templates (I love Tonic Site Shop and Northfolk)

I have used squarespace, wordpress, and wix in the past for various products. While they all have great features, Showit is as easy to use as Squarespace or Wix, but you can combine it WITH wordpress for so many added benefits like plugins for better SEO and so much more.

Get your first month free here.

Flodesk + Interact

Flodesk is what we use to send marketing emails to our list. Most of those emails we collect through a “which photobooth are you” quiz on our website to help clients determine which of our offerings are best suited for their event.
Once they complete the quiz they are automatically added to a Welcome Series to introduce our business and what we offer, followed by some favorite blog post to help them plan their photo booth experience.

HOT TIP: When I implemented a quiz into my business, I stopped receiving so many questions related to not knowing what photobooth type to choose. We offer 5 different services, and this helped narrow things down. We also had an easy resources to direct people to if they did ask.

G Suite + Dropbox

Our email domain is hosting in G suite from Google. This is how we use a branded email (ex. hello@thephotoboothedit.com VS thephotoboothedit@gmail.com) its low payment option, and within this you get access to so many of googles amazing apps.

To organize alot of the backend of our business we use Google Drive and Dropbox.

Google Drive is used for anything text based. This includes excel sheets, google docs, outlines, etc.

Dropbox is used for anything images based. Events galleries, videos, graphic design assets.

Honorable Mentions

I think its important to note that Adobe and Canva are used often in my business, however I personally outsource all my graphic design in my business. So my personal team isn’t spending time in these softwares unless there is something quick we can whip up.

If you are just starting your photobooth business, I highly recommending getting a CRM before focusing on anything else in this list!